What we offer you

Services of PANDOO

PANDOO Administration

Domiciliation and fund administration services with focus on AIFs

PANDOO Administration offers as a professional of the financial sector (PSF) high-end & tailor made Luxembourg company domiciliation, corporate, accounting and administration services for both, regulated and unregulated entities.

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PANDOO Management

3rd Party AIFM with a focus on AIFs investing in Real Assets

PANDOO Management offers a comprehensive suite of solutions for AIFs investing in Real Assets such as Real Estate, Private Equity, Infrastructure, Debt and Fund of Funds. Our complementary services will be adapted to the specific needs and requirements of your AIF project.

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Our Services

PANDOO Administration & Management

Incorporation

Incorporation

  • Coordination with service providers (tax advisors, lawyers, ...) in order to provide a seamless incorporation
  • Preparation of articles of association and coordination with the client’s advisors and Luxembourg notary
  • Representation of the founder(s) at formation
  • Opening of a Luxembourg bank account
  • Preparation of all relevant AML/KYC documentation
  • Tax registration
  • 4
  • 5
  • M

Directorship

Directorship

  • Appointment of PANDOO partners as individual directors for regulated (SIFs, SICARs) and unregulated structures (e.g. RAIFs, financial holding vehicles)
  • Continuous monitoring of the companies’ activities and management according to the prudent man rule
  • Coordination of the different service providers to ensure excellent overall service delivery
  • 4
  • 5
  • M

Tax Reporting

Tax Reporting

  • Preparation of corporate income tax and municipal business tax returns
  • Calculation of unitary value and preparation of net worth tax return
  • Preparation of other relevant forms (e.g. withholding tax on distributions)
  • Review of tax assessments received
  • Preparation and filing of
    • VAT returns (monthly, quarterly, annual)
    • FATCA; CRS reports
    • CbCr notifications
  • 4
  • 5
  • M

Domiciliation

Domiciliation

  • Provision of a registered office in the Municipality of Luxembourg City (representative building, quiet area, 10 minutes walking distance from the CBD)
  • On demand: rent of a furnished office (full facilities management services comprised)
  • Daily forwarding of correspondence to the directors and relevant service providers 
  • 4
  • 5
  • M

Company Secretarial

Company Secretarial

  • Organisation and management of board and shareholder meetings including drafting of the agenda,  preparation of minutes and relevant resolutions
  • Review and organisation of execution of various legal documents as required by law
  • Maintenance of accurate corporate books and records (i.e. registers, certificates, minutes and agreements)
  • Ensure compliance with all legal filing obligations
  • Organisation and management of correspondence and communications
  • 4
  • 5
  • M

Transfer Agency

Transfer Agency

  • Maintenance of the shareholder and commitment registers
  • Coordinating subscriptions, commitments and drawdowns of shareholders/investors
  • Initial due diligence and on-going monitoring for AML/KYC purposes
  • Drafting and dispatching of capital call, distribution, convening and redemption notices to the shareholders/investors
  • Organisation of shareholders/investors meetings including preparation of the agenda, minutes and relevant resolutions
  • 4
  • 5
  • M

Central Administration

Central Administration

  • Drafting operating procedures (OP-Memo) together with the involved parties & coordination with initiator and involved service providers in order to provide a seamless launch
  • Regular bookkeeping and Net Asset Value calculation
  • Calculation of performance fees and distribution waterfalls
  • Preparation of annual financial statements (Lux GAAP, IFRS, INREV or EVCA)
  • Performing consolidation and providing dedicated reporting services
  • Preparation and filing of quarterly subscription tax (if SIF or RAIF)
  • Preparation and filing of regulatory CSSF (if SIF) and BCL reporting
  • Assistance to auditors, depositaries & AIFMs
  • Access to a wide network of contacts (auditors, lawyers, tax advisors, banks)
  • 4
  • 5
  • M

Accounting & reporting

Accounting & reporting

  • On-going maintenance of books and records
  • Preparation of annual accounts under; Lux GAAP or IFRS
  • Specific reporting
    • Tailor-made or according to industry standards (INREV, EVCA …)
    • Interim reporting for dividends or liquidation purposes
  • Preparation of registered AIFM and Luxembourg central bank reporting, if required
  • Assistance and follow-up with auditors
  • 4
  • 5
  • M

Consolidation

Consolidation

  • Consolidation in accordance with Lux GAAP or IFRS on the basis of the consolidation packages provided by local accounting service providers
  • Support and assistance of account mapping
  • Direct contact with local accounting service providers
  • Preparation of consolidated financial statements in accordance with Lux GAAP or IFRS
  • Support and assistance to auditors
  • 4
  • 5
  • M

Liquidation

Liquidation

  • Preparation of all documentation for the opening of the liquidation before notary
  • Overall coordination with the various parties involved: client, bank, advisers
  • Realization of assets and settlement of creditors
  • Preparation of liquidator report
  • Distribution of the net surplus to shareholders
  • 4
  • 5
  • M

Portfolio Management

Portfolio Management

Our clients always start with the same question when they want to launch an AIF: “Shall we set-up our own Management Company/AIFM or rent a Management Company?”

Obtaining your own license as AIFM can be quiet cumbersome, cost intense and time wise unpredictable. It requires as well in depth expertise in corporate governance and the right profiles and substance to set up your own Management Company.

To short cut this process and to be quickly operational a 3rd Party AIFM might be the best solution.

We offer 2 models of Portfolio Management:

AIFM - Portfolio Management Advisory Model

The core functions of Portfolio Management and Risk Management are performed by PANDOO whereas the client acts as initiator and advisor to the fund.

AIFM - Portfolio Management Delegation Model

Delegation of Portfolio Management to the Fund Initiator (if duly licensed in his home jurisdiction)

  • 4
  • 5
  • M

Risk Management

Risk Management

PANDOO Management assists AIFs in performing the following tasks:

  • Analysing and defining the risk profile of the AIF;
  • Reviewing and implementing risk management policies;
  • Ongoing risk monitoring on asset and portfolio level;
  • Monitoring the investment process to be in line with the AIFMD;
  • Reviewing valuation process and the valuation policy.

PANDOO Management takes over the following tasks & responsibilities:

  • Regular stress testing of the liquidity risk of the AIF;
  • Initial due diligence and ongoing monitoring of 3rd Party service providers;
  • Providing a comprehensive summary risk report prior to any transaction (investment, disposal).

 

Services: Valuation

PANDOO Management will be responsible for the proper valuation of the AIF and its underlying assets and will therefore:

  • Establish the valuation policy and review the valuation process;
  • Ensure the independent valuation of the AIF's assets;
  • Supervise the NAV calculation process;
  • Assist in the selection process and monitor the external valuer(s)/appraiser(s).
  • 4
  • 5
  • M

Marketing & Distribution

Marketing & Distribution

The AIFM Directive changed the landscape of distribution/marketing of AIFs within the EU:

  • PANDOO Management will support the notification process for the distribution of the AIF within the EU;
  • The AIF will benefit from PANDOO’s “EU Marketing Passport“;
  • PANDOO Management may support clients in identifying & monitoring distributors in the EU and other markets.
  • 4
  • 5
  • M

Reporting

Reporting

Based on information provided by the Investment Advisor/Asset Manager/Property Manager, PANDOO Management will establish Portfolio & Risk Management reports.

The reports will cover amongst others the following topics:

  • Portfolio reporting
  • KPI and KRI
  • Shareholder activity specific reporting
  • Investment restrictions
  • Risk Reporting, such as:
    • Counterparty risk
    • Market risk
    • Liquidity risk
    • Operational risk
    • Credit risk
  • Complaints.

 

PANDOO MANAGEMENT can support in the regulatory Investor Reporting:

  • Initial setup
  • VAG Reporting
  • Solvency II Reporting
  • Currency Reporting
  • CRR Reporting
  • 4
  • 5
  • M

Fund Set-up & Launch Support

Fund Set-up & Launch Support

The fund launch process can be a cumbersome process as various parties are involved in preparing the fund launch: 

  • PANDOO Management supports its clients by applying a stringent project management discipline during the set-up phase of the fund; 
  • a dedicated project manager will be assigned to the project taking ownership and a lead function steering the process;
  • a fund launch plan will be maintained capturing the major milestones as well as the essential steps;
  • PANDOO Management could also assist in the selection process of the necessary service providers for the fund.
  • 4
  • 5
  • M

all services

About us

WE ARE PASSIONATE

As independent administration and management company we strive to deliver an excellent service to our clients.

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Our Company

Latest News & Jobs

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Senior AML/KYC & Transfer Agent Officer (F/M/D)

Due to our continuous growth and expansion, PANDOO Administration is looking to recruit a: Senior AML/KYC & Transfer Agent Officer (F/M/D).

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Part-time HR Administrative Assistant (F/M/D) 20 hours/week

Due to our continuous growth and expansion, PANDOO Administration is looking to recruit a: Part-time HR Administrative Assistant (F/M/D) 20 hours/week.

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Tax Compliance Senior Officer (F/M/D)

Due to our continuous growth and expansion, PANDOO Administration is looking to recruit a: Tax Compliance Senior Officer (F/M/D).

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